Frequently Asked Questions

When is the show?
Where is the Conference?
Who attends the Conference?
How many attendees are expected?
What kinds of exhibitors do you accept?
How do I become an exhibitor?
When is the deadline to submit in my exhibitor application?
How much does it cost to exhibit?
What is included with my booth fee?
How many passes will I receive with my booth? 
How are booths assigned?
What if I need to cancel my booth?
How do I register to attend the Conference?
Can I share a booth?
Are there dedicated exhibit hours?

When is the show?
The live date for our Pennsylvania Conference for Women is October 19, 2023 from 8am-5pm.

   Move in will be on October 18 from 11am-5pm.

   Move out will be on October 19 from 5pm-7:00pm

Where is the Conference?
Pennyslvania Convention Center
1101 Arch Street 
Philadelphia, PA  19107

Who attends the Conference?
The Pennsylvania Conference for Women is the state’s premiere networking and educational experience designed to engage, enlighten and empower women from across the state. The non-partisan Conference features nationally recognized speakers, presenters and panelists who are leaders in business, media, health, personal development and finance. They share their experience and expertise on everything from leading change to managing money to finding a work/life balance.

Thousands of Pennsylvania businesswomen and community leaders participate in the Conference every year, to connect, learn practical and professional strategies from nationally recognized experts, and network with peers.

How many attendees are expected?
We expect to have over 8,000 attendees in person at this years event.

What kinds of exhibitors do you accept?
We accept all types of exhibitors into the show each year, focusing on Women Owned Businesses and charitable organizations.  We strive to maintain a balance between the different types so as to offer our attendees the widest variety possible.  Examples of exhibitor types include: universities, retail vendors, healthcare organizations, non-profits, government agencies, professional services, and many more.  Exhibitors can offer products, goods, services and information applicable to women.  Many have volunteer, donor, education, and/or employment opportunities available for attendees as well.

How do I become an exhibitor?
Simply fill out the exhibit space application on line at http://www.paconferenceforwomen.org. All applications are reviewed by a committee.

Once we receive your documents we will review them to determine if we will accept your business/organization into the show.  Show management may limit the number of applications accepted in any given field, based on the total number of applications received in that area.  If you are accepted, you will receive a confirmation email. 

If you are not accepted for this year's Conference, we will not process your payment.

Due to our non-profit status, exhibitors are prohibited from promoting political candidates or initatives.

When is the deadline to send in my exhibitor application?
There is no deadline, but we anticipate that we will sell out, so it is recommended that you get your application in early.  Booth assignments are made, in part, based on when we receive your application.  It is beneficial to submit your application as soon as you have confirmed your interest in participating.

How much does it cost to exhibit?
The cost options for booths can be found in the application page of the website.  Discounts are available for women-owned business as well as 501(c)(3) classified non-profits. See application for pricing grid.

What is included with my booth fee?
A standard booth includes a 10'x10' space with 8' pipe and drape on the backside, 3' on the sides (1) 6' table covered in spandex, (2) standard chairs and (1) wastebasket.

How many passes/tickets will I receive with my booth?
In order to keep the price as low as possible, we will NOT be including conference tickets as part of your booth fee.  You will receive up to (3) exhibit hall only passes for booth workers. 

How are booths assigned?
Booths will be assigned by the exhibitor show management.  Sponsors will be placed first.  Following sponsors, exhibitors will be placed in order of when their application was received keeping in mind that we try to separate out competitors.

Returning exhibitors are generally given priority over new representatives from the same company, provided they get their applications in early.  If we receive an application from a new representative of a given organization and the returning exhibitor has not yet applied, we will attempt to contact the previous year’s exhibitor with a deadline to submit an application and full payment to maintain their placement.

What if I need to cancel my booth?
Once you are approved as an exhibitor for the show and paid, cancelations are not accepted.

How do I register to attend the Conference?
You may purchase Conference tickets on our main webiste:  www.paconferenceforwomen.org 

Can I share a booth?
Booths may NOT be shared without prior, written approval.

Are there dedicated exhibit hours?
The hall is open during the the show from 8am - 5pm, although we expect it to be slow during the keynot presentations.  A full agenda can be found here.

 

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