Exhibitor Application for the Massachusetts Conference for Women Interactive Exhibit Hall

Join us in our mission to inspire and empower the nation’s leading employers, teams and individuals to reach their full potential at work and in life.  At our 22rd ANNUAL nonpartisan, nonprofit conference, we will bring together 11,000+ attendees to connect, renew, and find inspiration in community. Attendee information regarding the 2026 Massachusetts Conference can be found HERE.

Massachusetts Conference for Women  December 10, 2026 8:00am-5pm  ET

Thomas M. Menino Convention & Exhibition Center (formerly known as the Boston Convention Center)
Estimated attendance:  11,000+
     Move In:      December 9 10am - 5pm ET   *check-in by 3:00pm
     Move Out:    December 10 5pm - 8pm ET

Please note that this is only an APPLICATION to exhibit. You will receive notification by email as to your status. All applications will be reviewed by the Conference committee. Although special consideration will be given to exhibitors who have exhibited in the past, it is NOT a guarantee of acceptance.

Highlights for this year's interactive exhibit hall include:

• Small Business HUB featuring retail, service and B2B businesses
• Wellness HUB with exhibitors and topical sessions on the Wellness Stage
• Community HUB featuring local and national non-profits and community organizations
• Learning HUB with breakout sessions and educational exhibitors
• Career HUB with resume review, career coaching, networking and career focused exhibitors 

Important Information:

1. There is no deadline to apply. However, we have LIMITED SPACE and applications will be reviewed as they are received and a booth is only confirmed once payment is received.  Special consideration will be given to local WOB businesses and non-profits.  Reminder that we sold out of booths early in 2025, so apply as soon as possible.
    
2. Applications will not be reviewed without a completed application and paid application fee.
    
3. Payment information:  Exhibitors applying between May 1 - August 4 may apply with a $250 application fee, per 10'x10' booth, will be required at the time of application.  If you are accepted, the fee will be applied to your booth payment.  If you are declined your payment will be refunded within 1 week of decline notification.  Final payment will be due by Sepetmeber 4.  If you apply after August 4th full payment will be required at the time of application.  
    
4. If you are interested in applying for our other fall event you will need to complete a separate application.  Note that we will not have standard exhibitors at the Texas Conference this year.
    

   Pennsylvania Conference for Women   Philadelphia, PA   November 5, 2026   Expected attendance:  8,000+

    

5. DISCOUNTS AVAILABLE THIS YEAR:
   Early Bird Discount:  Exhibitors applying by June 15 are entitled to a $50 discount per 10'x10' booth ($100 for a 20'x10').
   Referral Program:  Approved exhibitors are eligible to receive up to a $500 credit on their booth fees by referring additional exhibitors to our show(s).  Restrictions apply, please contact us for detailed information.
    
6. DEPOSIT ONLY OPTION:  This is offered only to exhibitors who apply by August 4, 2026.  Exhibitor can elect to pay only the $250 application fee.  If you select this option, final payment will be due by September 4, 2026.  Exhibitor will be sent an email with login instructions to pay online.  If the payment is declined for any reason, exhibitor will be notified by email and phone one time to make payment within 10 days.  If payment is not made, exhibitor will be canceled and the deposit will be lost.
    
7. All correspondence regarding your booth will be sent by email. Please add exhibitors@maconferenceforwomen.org to your address book to ensure delivery. If there is a change in primary contact, it is your responsibility to notify us as soon as possible. If you have not received correspondence within one month of applying, contact us to determine the status.
    
8. NOT INCLUDED with the booth:  Conference passes, electricity, floor coverings or food.  Conference passes can be purchased on our main website. Electricity and floor coverings are not included, but can be purchased, if desired.  Detailed information will be sent to approved exhibitors.
    
9. Proof of 501(c)3 non-profit status is required to receive the non-profit rate.   Acceptable forms of proof are a letter from the IRS or State Tax Agency indicating 501(c)3 status. Certificate of tax exemption and prior tax returns are NOT considered proof of 501(c)3 status. Failure to provide a copy of either of the appropriate letters will result in the price of your booth reverting to the standard exhibitor rate.  Educational institutions DO NOT qualify for the 501(c)3 rate.
    
10. Exhibitors are not authorized to sell or distribute food or beverage without the written permission of the Convention Center, the board of health and the Conference for Women.   If you are interested in distributing food you must email us at exhibitors@maconferenceforwomen.org at the time of application.  If approved, there are additional fees and permits required.

Cost to exhibit:  Costs include an in-person 10’x10’ exhibit space with one 6' table and two chairs.  20'x10' booths will receive two 6' tables and up to four chairs.  Note that in an effort to increase our sustainability footprint, we will not be including flooring with your booth.  You are welcome to bring or rent flooring, but you are not required to do so.

*Larger booth options are available, please contact us for more information:  exhibitors@maconferenceforwomen.org

Cancellation Policy
Participation in the exhibit hall is non-refundable once exhibitor is approved and paid.

Questions?  Email us:  exhibitors@maconferenceforwomen.org