Exhibitor Application for the 2025 California Conference for Women

Join us in our mission  to promote, communicate and amplify the influence of women in the workplace and beyond.  At our annual nonpartisan, nonprofit conference, we will bring together 6,000+ attendees to connect, renew, and find inspiration in community. Attendee information regarding the 2025 California Conference can be found here.

California Conference for Women February 12, 2025 8:00am-5pm  PT

San Jose Convention Center
Estimated attendance:  6,300
     Move In:          February 11  10am - 5pm    *check-in by 3:00pm
     Move Out:       February 12   5pm - 7pm 

Please note that this is only an APPLICATION to exhibit. You will receive notification by email as to your status. All applications will be reviewed by the Conference committee. Although special consideration will be given to exhibitors who have exhibited in the past, it is NOT a guarantee of acceptance.

Highlights for this year's interactive exhibit hall include:

• Women-owned business featuring retail, service and B2B businesses
• Wellness exhibitors 
• Community exhibitors featuring local and national non-profits and community organizations
• Educational exhibitors
• Career focused exhibitors, resume review, career coaching and free headshots
• Networking and Connections with peer networking activities

Important Information:

1. There is no deadline to apply. However, we have LIMITED SPACE and applications will be reviewed as they are received and a booth is only confirmed once payment is received.  Special consideration will be given to local WOB businesses and non-profits.  Note that booths will be in a mix of the exhibit hall, pre-function spaces and hallways.
    
2. Applications will not be reviewed without a completed application.
    
3. Payment information: credit card information will be required to be submitted at the time of application. The card WILL NOT be charged unless you are accepted. You will be notified of acceptance prior to your card being charged.
    
4. NEW REFERRAL PROGRAM AVAILABLE THIS YEAR:
   Approved exhibitors are eligible to receive up to a $300 credit on their booth fees by referring additional exhibitors to our show(s).  Restrictions apply, please contact us for detailed information.
    
5. All correspondence regarding your booth will be sent by email. Please add exhibitors@caconferenceforwomen.org to your address book to ensure delivery. If there is a change in primary contact, it is your responsibility to notify us as soon as possible. If you have not received correspondence within one month of the applying, contact us to determine the status.
    
6. INCLUDED with each 10'x10' booth:  black pipe and drape, (1) 6' draped table, (2) chairs, (3) exhibit hall only passes.
    
7. NOT INCLUDED with the booth:  Conference passes, electricity, floor coverings or food.  Conference passes can be purchased on our main website. Electricity and floor coverings are not included, but can be purchased, if desired.  Detailed information will be sent to approved exhibitors.
    
8. Proof of 501(c)3 non-profit status is required to receive the non-profit rate.   Acceptable forms of proof are a letter from the IRS or State Tax Agency indicating 501(c)3 status. Certificate of tax exemption and prior tax returns are NOT considered proof of 501(c)3 status. Failure to provide a copy of either of the appropriate letters will result in the price of your booth reverting to the standard exhibitor rate.  Educational institutions are do not qualify for the 501(c)3 rate.
    
9. Exhibitors are not authorized to sell or distribute food or beverage without the written permission of the San Jose Convention Center, the board of health and the California Conference for Women.   If you are interested in distributing food you must contact us at the time of application.  If approved, there are additional fees and permits required.

Cost to exhibit:  Costs include an in-person 10’x10’ exhibit space with (1) 6' table and (2) chairs.  20'x10' booths will receive (2) 6' tables and up to (4) chairs.  Note that in an effort to increase our sustainability footprint, we will not be including flooring with your booth.  You are welcome to bring or rent flooring, but you are not required to do so.

*Larger booth options are available, please contact us for more information:  exhibitors@caconferenceforwomen.org

Cancellation Policy
Participation in the exhibit hall is non-refundable once exhibitor is approved and paid.

Questions?  Email us:  exhibitors@caconferenceforwomen.org